Travel funding

PhD students enrolled in the Chemistry programme, for whom a full study fee has been paid, can apply for travel funding from the Department through the "PhD pool".

The PhD Pool is meant as a "safety net" to guarantee that all PhD students are able to attend a minimum of 3 conferences to present their research. In most cases your supervisor's research grant can cover the expenses and it is not necessary to apply from the PhD pool. Discuss with your supervisor if you should apply.

Rules:

• max 3 travels (approx. 1 travel per year) during your PhD
• funding can cover conference fees, travel expenses, accommodation, food etc.
• max 8000 DKK per travel (unused money cannot be transferred to another travel)
• expenses exceeding 8000 DKK must be paid by supervisor’s project-activity no.
• the funding is not meant for research stays - apply for mobility grants through GSNS instead

Important: apply for funding when planning your trip (i.e. BEFORE spending money)

How to:

1. Apply through: https://services.brics.dk/java/globetrotter/?dept=CHEM
   • You must enter a budget. Do not apply for more than 8000 DKK, or your application will be rejected.
   • You supervisor will receive a notification from the system and must log in and approve.
   • Once approved you will receive an email containing a project and activity number.
2. All expenses within the budget can then be settled on this project-activity no., e.g.:
   • Airline tickets from CWT -> PhD must settle this expense in RejsUd, remember to attach invoice (sent to your email address from CWT when ordering)
   • Expenses paid with AU credit card (e.g. conference fee) -> PhD must settle in RejsUd - remember to attach invoices. If supervisor's credit card has been used -> supervisor must settle in RejsUd
   • Expenses paid by PhD with private money (e.g. hotel, transport, food) -> PhD must make reimbursement claim in RejsUd, remember to attach receipts
3. All other expenses outside the budget must be settled in RejsUd on supervisor's research grant. Please make a separate claim for that.

Pro tip: always collect and save receipts/invoices - you will need them!