Travels must be booked through the travel agency CWT. All PhDs should have a CWT-profile and should have received an email with login information.
Contact Lene Conley (or another member of the secretariat) if you haven't.
Please do not submit your own profile request, as it is important that the details about the Department are correct.
Flight tickets can be booked through the CWT portal or you can contact CWT on email or phone during opening hours.
Read more at: https://medarbejdere.au.dk/en/administration/finance/travel-booking/transportation/airline-tickets
Please note: if you call CWT outside of normal opening hours, a fee will be charged per phone call.
Important: When you buy tickets through CWT you will receive an invoice on email. You must then use this invoice to settle the expense in RejsUd
It is also possible to book directly with the airline, but it is not allowed to use another travel agent (incl. Momondo etc). However, the Department recommends that you book through CWT.
Please buy your train tickets through Togrejse.dk or DSB.dk using your own credit card or your Eurocard and claim/settle the expense in RejsUd.
Read more at: https://medarbejdere.au.dk/en/administration/finance/travel-booking/transportation/train-tickets
If you must stay at a hotel in Denmark you must use a hotel within the AU hotel agreement
For hotels abroad you can book directly with the hotel, or through CWT (a fee will be added).
Read more at: https://medarbejdere.au.dk/en/administration/finance/travel-booking/accommodation
Important: when booking most hotels will ask you to guarantee the amount on your credit card, and pay upon departure. You must ask for a receipt and use this to make: