If you are travelling on behalf of the Department of Chemistry, you can use a Eurocard to pay for approved travel expenses such as transportation, accommodation and other eligible costs related to your trip.
The Eurocard is linked to RejsUd, Aarhus University's travel and expense management system. After your trip, all transactions made with your Eurocard are automatically transferred to RejsUd, where you must review and complete your travel expense report.
"RejsUd" is a system used for:
In RejsUd you must state the reason for the expense and enter the project and activity numbers for the research project (ask your supervisor)
Please note that all credit card/travel account settlements must be made within 90 days of the purchase to avoid deduction from salary.
All PhDs should have a RejsUd profile and should have received an email with login information.
Contact Lene Conley (or another member of the secreatriat) if you haven't.
Please do not submit your own profile request, as it is important that the details about the Department are correct.
How to create/edit settlements (if your claim is rejected this guide also explains how you can see the reason for the rejection/what you should change before submitting again)
Please note: PhD's must always make reimbursements claims per expense (remember to collect receipts) and not "per diem"
Contact a member of the seretariat if you need assistance
It is possible for PhD students to apply for a credit card from Aarhus University (Eurocard) upon approval of the supervisor. The card can be used to pay for larger amounts for example when travelling, such as hotel expenses, conference fees etc. thus avoiding large expenses drawn on you private credit card.
The transactions drawn on the Eurocard must be settled in RejsUd (remember to save receipts).
The Eurocard must not be used for private expenses. If this happens repeatedly, the Department reserves the right to confiscate and close the card. Any expenses left unsettled will be deducted from the upcoming payroll
The supervisor must inform the PhD student about proper use of the Eurocard, and the card must be handed back when finishing the PhD (unless you continue as a postdoc)
Send an email to Lene Conley, including approval from your supervisor, before you apply for a Eurocard.
Read more about the Eurocard (rules and instructions) and apply here
If your credit card has been lost or if another person has obtained knowledge of your pin code or if you suspect any other fraud with the card, you must, as soon as possible, initiate blocking of the card by calling SEB Kort at tel. (+45) 36 73 71 00 who can be reached 24 hours a day.
You can also use the Eurocard app to block the credit card.