During your PhD study programme, you are required to complete PhD courses or similar subject elements totalling 30 ECTS credits.
Concerning conference participation, up to 3-4 ECTS points can be granted for the 30 ECTS study program. This decision is motivated by the fact that conference attendance, including presentation of one’s research results, is a natural part of a PhD and serves to fulfill the compulsory research dissemination as stipulated in the Ministerial Order on the PhD Programme for the Universities.
To earn ECTS, you must make an overview of the hours spent on the activity. This includes the actual time spent at the sessions (talks and poster and related events) at the meeting and possible preparation of a poster or a talk. In addition, after the conference, you MUST provide some knowledge-sharing. This can be an oral presentation at a group meeting where you present what you learned at the conference: Exciting talks, new techniques, and ideas for your own research project inspired by talks and/or discussion with conference participants. Alternatively, the knowledge-sharing can be a written report made available for the supervisor and possibly also for the group.
To be eligible for ECTS credits, a description of the hours spent on the conference activity must be approved (preferably in advance) by the main supervisor and the Head of the chemistry PhD program (Henrik Stapelfeldt).
After the conference and subsequent knowledge sharing is over, you should upload the document with the description on the GSNS planner as documentation for the ECTS earned.
Assume that 1 ECTS amounts to 25-27 hours.
The Department of Chemistry Seminars are mandatory for all PhD students enrolled in the Chemistry programme. There will be ~8 main seminars (approx. 1 hour) per year. The main seminars will be followed by a Q&A session led by the host (and host PhD students)
The seminars also constitute the basis for a PhD course where you can earn ECTS points:
Earning ECTS points is determined by how many hours you spend on lectures. 1 ECTS point is granted for each unit of 25 hours spent. The hours are ‘earned’ in the following way.
- One Chemistry Department seminar incl. Q&A: 4 hours
This is given for attending the main seminar (1h) and the following discussion/question session (1h) and for 2 hours of preparation – spent on reading literature provided by the speaker and formulating questions to the speaker.
(attendance in group meetings/seminar, master thesis defences, PhD Qualifying exams or PhD defences does not count as a seminar)
Example on earning points during one year:
All Department Seminars (incl. Q&A): 8 x 4 hours = 32 hours
Winter Meeting: 7 hours
Other lectures and seminars: 11 hours
Total: 50 hours = 2 ECTS points
Please contact Lene Conley or Ida Johanne Haugaard Sørensen when you have enough earned hours and want to convert them to ECTS points - a diploma can be issued.
You can register your seminar attendance here
Please register both the mandatory participation in the main seminar and the attendance in the other seminars and Q&A to earn ECTS.
Please note:
Participation in the main seminars (1h) is mandatory for all PhD students enrolled in the Chemistry programme.
Participation in the following discussion/question session is not mandatory, but we encourage all PhDs to participate if possible.
However, assigned teaching duties (overlapping the seminar times) must be prioritized.
If you are abroad on courses, conferences or research stays you are also exempt, but we encourage you to participate in seminars at your host institutions on research stays.