Chemistry Information Office
Student Helpers
Access cards
Access cards
Step 1: Order Access card
There are 2 kinds of access cards, and if you don't already have one, you have to order one:
- Student ID card (only for enrolled students) - Order Student ID card
- Access card (all other categories) - Order access card
Student ID cards will be sent by mail to the student's home address. Access cards will be delivered to the Information Office at the Department where it can be picked up during opening hours.
The cards must be activated, see step 2.
Step 2: Access to the Chemistry buildings
New employees and guests must contact the information office/secretariat or write an e-mail to chem.au.dk for access
Bachelor, master and PhD students at Chemistry, Medicinal Chemistry and Nanoscience will get access upon admission. Contact the information office/secretariat or write an e-mail to chem.au.dk if you order a new card and have lost access.
Step 3: Special access
If you need special access please apply here:
NB:
You must upload documentation for special access - see requirements below
Contact the Information Office at chem@au.dk in case of questions regarding the application system.
SPECIAL ACCESS - required documentation
Access to rooms listed below requires special approval by the responsible person listed. Fill in form, scan and attach to your online application in the system.
- 1. kemilager: the chemical storage room, solvent storage and nitrogen storage: only upon approval by supervisor and passed course in Occupational Safety Training (scan of both must be attached, preferably as one file) - download form regarding chemical storage room 1
- 2. Kemilager: storage only for TAP and Kemishow
- Kemilaser: Laser-lab: only upon approval by Jan Thøgersen or Henrik Stapelfeldt - download form regarding Laser-lab
- Alkymia: upon agreement between Alkymia and Lene Conley
If you have not attached the required documentation your application will be rejected.
No other special access can be granted via the system.
PhD students and postdocs not educated from Department of Chemistry at AU, must a.s.a.p. contact Safety Supervisor Peter Hald to be approved for access or signed up for the compulsory ”Occupational safety training” course.
Office keys
Office keys
Office key lending is handled by the Information Office at the Department of Chemistry.
Everyone except permanent staff must pay a key deposit (DKK 250) for office key lending. Permanent staff must fill in a special key form at the Informations Office (1520-211).
The key deposit is to be paid through below webshop, and afterwards you can pick up the key at the Information Office (within opening hours).
When picking up the key, you must bring the mail receipt you receive after paying the deposit.
Returning the key is solely the responsibility of the person who is registered as paying the deposit. If the key is not returned, the deposit will not be refunded.
Conditions for key lending against deposit
- The key is strictly personal and it is not allowed to lend it to others
- The key holder can and will be held responsible in case of misuse
- If the key is lost, please inform the Information Office immediately
- The key must be returned immediately after finishing your study/after ending your temporary employment
RejsUd
RejsUd
What is RejsUd?
"RejsUd" is a system used for:
- claiming reimbursements: if you have paid with your own money for something that should have been paid the research project
- settling expenses from CWT (your AU travel account) when ordering airline tickets
- settling expenses paid with your AU credit card (Eurocard), if you have one
In RejsUd you must state the reason for the expense and enter the project and activity numbers for the research project (ask your supervisor)
Please note that all credit card/travel account settlements must be made within 90 days of the purchase to avoid deduction from salary.
How to get e RejsUd profile?
All PhDs should have a RejsUd profile and should have received an email with login information.
Contact Lene Conley (or another member of the secreatriat) if you haven't.
Please do not submit your own profile request, as it is important that the details about the Department are correct.
Guides
How to create/edit settlements (if your claim is rejected this guide also explains how you can see the reason for the rejection/what you should change before submitting again)
Please note: PhD's must always make reimbursements claims per expense (remember to collect receipts) and not "per diem"
Contact a member of the seretariat if you need assistance
Booking of Auditoriums and rooms
Booking of Auditoriums and rooms
Application for use of rooms outside normal working hours
At Department of Chemistry, it is possible to apply for the use of rooms outside normal working hours (8 am - 5 pm). This can be done through the application form below.
The following rooms can be borrowed:
1514-213 Aud I - 198 persons (projector + Panopto)
1514-110 Aud II - 22 persons (projector + Zoom Room)
1514-115 Aud III - 30 persons (projector + Zoom Room)
1514-116 Aud IV - 30 persons (projector + Zoom Room)
1514-121 Aud V - 18 persons (projector + Zoom Room)
1510-213 Aud VI - 56 persons (projector + Zoom Room)
1510-510 The Old Library meeting room - approx. 20 personer (projector)
Use of rooms is subject to the following conditions:
- Department events, teaching, and exams always have priority (even on short notice). Rooms are lent out with this reservation.
- Rooms must be returned ready for use in teaching: Tables and chairs must be set up correctly and thoroughly wiped down, trash bins must be emptied, and waste disposed of.
- Remember to clean the toilets
- The borrower is responsible for cleaning up, turning off lights, closing windows/doors, and managing their own and guests' behavior. Inadequate cleaning or other deficiencies will be addressed at the borrower’s expense and may incur charges. This will always be assessed by the staff at the facility.
- Please note that there are alarms on all windows and entrance doors. Therefore, all doors and windows must remain closed after 17.00 on weekdays and at all times during the weekends.
- You may request a specific room in the form below. We will try to accommodate your request, but the room may be booked elsewhere.
Booking of rooms for Post-Exam Receptions (Thesis and Ph.D. defenses):
- Only students from research groups affiliated with the Department of Chemistry are allowed to book rooms for post-exam receptions. This means your supervisor must be employed at the Department of Chemistry (maybe located at iNANO)
- Only one room may be booked per reception.
- The duration of the reception may not exceed 4 hours from the end of the exam, including setup and cleanup.
- The reception and cleanup must be completed by 20.00,
- Parties are not allowed at the Department and must be held elsewhere.
Packages and postal matters
Packages and postal matters
Internal mail - mail to staff at AU
Internal mail - mail to staff at AU
Use the brown internal mail envelopes.
To be written on the envelopes:
- Name of recipient
- Department/administrative unit
- Building-Room
Put the envelopes on the mail shelf OUTGOING INTERNAL MAIL (AU DESTINATIONS) at the Information Office.
Delivery and picking-up of internal mail envelopes shall be done by Internal Postal Service:
- Weekdays (however, fewer days during corona) around 10:00 (give or take half an hour)
Letters to be sent by mail - Post Nord
Letters to be sent by mail - Post Nord
Place letters to be sent by mail on the mail shelf OUTGOING EXTERNAL MAIL (NON-AU DESTINATIONS) at the Information Office. The letters shall be picked up by the internal mail service once a day around 10:00 (give or take half an hour).
Registered letters are to be marked by /R/ using a black marker, and a post-it note is to be attached to the letter giving the text (in Danish): "Skal sendes anbefalet". Place the letter on the mail shelf OUTGOING EXTERNAL MAIL (NON-AU DESTINATIONS). The letters shall be picked up by the internal mail service once a day around 10:00 (give or take half an hour).
Sending parcels to Denmark or abroad
Sending parcels to Denmark or abroad
For parcels within Denmark, use a Post Nord parcel label (red tray "LABELS for Danish parcels" in the mail shelf at the Information Office). Write weight of parcel and receiver's address on the label. Place the adhesive part of the label on the parcel and put the copy of the label in the black box marked "Flagpost". Then put the parcel on the mail shelf OUTGOING EXTERNAL MAIL (NON-AU DESTINATIONS) where it will be picked up by the Internal Postal Service.
If you want to send a parcel abroad, use the special label (red tray "LABELS for parcels going abroad" in the mail shelf at the Information Office) for sending parcels abroad and fill in the label info. Carefully extract the customer copy before placing the adhesive label on the parcel. The customer copy is to be put in the black box marked "Flagpost". Then put the parcel on the mail shelf OUTGOING EXTERNAL MAIL (NON-AU DESTINATIONS) where it will be picked up by the Internal Postal Service.
Sending Courier parcels
Sending Courier parcels
COURIER PARCELS WITHIN DENMARK:
- Assistance for courier goods in Denmark (freight service/Post) through the Shop.
- All parcels must be in delivered to the Shop before 11.30 am.
COURIER PARCELS FOR INTERNATIONAL DESTINATIONS:
NON-DANGEROUS GOODS COURIER PARCELS/COURIER LETTERS
The Information Office must have the following information:
- Delivery address
- Contact person
- Telephone No.
- Case and case No.
- Dimensions and weight of the parcel
- The content of the parcel
_______________________________
- Sender's name
- Sender's e-mail
- Sender's telephone No.
DANGEROUS GOODS COURIER PARCELS
DANGEROUS GOODS COURIER PARCELS
DANGEROUS GOODS COURIER PARCELS
Please be aware that there are special rules and procedures for sending parcels containing dangerous goods.
Read below before taking further action:
If you have a dangerous goods parcel you must contact Jonas Rask Christensen.
When you go abroad, IT IS SIMPLY FORBIDDEN to bring chemicals along on passenger planes due to air safety. Air safety is taken very seriously these days, and zero tolerance policies apply.
Contact Jonas a week in advance (NOT the day before), and have your samples declared correctly according to the IATA rules. Then they can be shipped with a courier approved for handling chemicals, and will be ready for you when you arrive.
Aarhus University has a safety advisor function regarding giving advice about transportation of dangerous goods - including disposal of chemicals.
Directly link to the safety advisor function
Complying with legislation, the advisor shall advise Aarhus University about transportation of dangerous goods and establish related instructions:
- Packaging and labeling of waste
- Filling-in of transportation documents
- Transportation of waste til receiving depot
- Transportation of chemicals or waste to other institutions or business partners
- Shipment of chemicals
- Transportation of chemicals to field depot or similar
- Accidents related to receipt of chemicals
Copy Machines, scanner, printers, overhead projectors
Copy Machines, scanner, printers, overhead projectors
Copy machines for copies and scans
Common printers are placed in the corridors of buildings 1510, 1511 and 1513 for scan and print.
MyPrint-solution printers are located inside and outside our IT labs (1510 3rd floor).
See full information posted next to printer locations.
Installing the printer
Faulty printers/copying machines are to be reported to the Information Office.
Service phone numbers AV equipment
Stationery and office supplies
Stationery and office supplies
Office supplies are reserved for department staff and PhD students.
A range of frequently used stationery is found at the Information office.
Staplers, letter trays, calendars etc. are ordered through the Information office - have a look in the catalogue.
Requests for lab books only in agreement with responsible supervisor.
Ink cartridges are ordered through the Information Office
Stationery and other merchandise for conferences
Conference binders, pads, name tags, key hangers etc. must be ordered through AU Communications. See this link for individual merchandise and order form.
Printing at AU-Tryk
Printing at AU-Tryk
At AU-Tryk you can orders prints of posters, banners, books, compendiums, flyers, labels, business cards, master thesis/PhD thesis etc.
For ordering prints please use the requisition page.
For printing of teaching material used at Department of Chemistry, please contact Lene Conley or Ida Johanne Haugaard Sørensen in the secretariat