Who must report holidays

All monthly paid employees at Department of Chemistry (i.e. VIP, TAP, PhD) must inform the department of holidays and absence (illness etc.).


It is the individual employee's responsibility to ensure that absence/holidays are registered and held within the given holiday year.
You cannot register your absence and holidays in the system yourself. All registrations must be made through Jeanette Dandanell by email to
All absence must be listed in your OUTLOOK calendar.

Holiday year 1st September 2020 - 31st August 2021

Denmark’s new Holiday Act entered into force on 1 September 2020, and means that all employees will switch to the new concurrent holiday. Concurrent holiday means that the holiday earned during the year can also be taken on an ongoing basis. 

NB. NEW! - Holidays cannot be taken in advance of being earned. 

An FAQ on the new holiday act can be found at AU-HR’s employee pages:

The holiday year runs from Sept. 1st, 2020 to August 31st, 2021, 
but days may be held until Dec. 31st, 2021.

You must return the holiday form before October 5, 2020

As a general rule, 3 weeks (at least) must be taken during the main holiday period (May 1st - Sept. 30th).

It is possible to take an Autumn holiday in in week 42 (October) as you will have accrued 2.08 ordinary holidays in September 2020 and you may also have some special holidays left to use.

The special holidays (særlige feriedage) have not changed, and they will still be accrued from January 1st – Dec. 31st, and can be held the following year from May 1st and one year on.

Should changes be necessary, the dates reported on the form can be changed prior to the starting date of the already registered holiday and the actual holiday.

If you fail to return the form, or if the form is only partly filled in, you will be registered with full or part standard holidays for both ordinary and special holidays (see this year's dates in the "Guidelines for holiday leave" below).

For temporary employees - including PhD students - accrued holiday equivalent to the standard holiday for the given period must be held within the period of employment. All holidays must be approved by the head of your group and/or the Head of Department.

NB! Special holidays must be held and will not be paid out, unless you have the consent of the Head of department or the head of your group, or are legally hindered (due to maternity leave, long-term illness etc.).

Guidelines for holiday leave

Holiday form for holiday year 1st September 2020 - 31st August 2021

Check your holiday overview at
(Click on the arrow "MY PROFILE" in the top of the right corner of the page)

Please notice that the special holidays are only shown with actual accrued days.

Changes to reported holidays

Changes to already registered holidays must be approved by your immediate superior and must be reported prior to the starting date of the already registered holiday and the actual Holiday by email to Jeanette Dandanell, stating cpr no. and which dates to be registered/cancelled.

Further information about rules for holidays are available here: AU HR

Questions may be directed to Jeanette Dandanell or Jacob Serup Ramsay.